Terms & Conditions

The APEEE has revised its Terms & Conditions. We highly recommend that you carefully read the Terms & Conditions which are available here : General Terms and Conditions.

Invoices

The APEEE will inform of the expected price for the next school year before the start of the registrations. The actual prices will be communicated during the month of October when the actual number of registrations are known. Invoices are sent out at the beginning of each trimester and are payable on the due date indicated on the invoice.

To be noted: while the registration for an activity is done on an annual basis, you will receive one invoice per trimester, covering the number of weeks of said trimester.

• The first trimester goes from the beginning of the activities to Christmas break.
• The second trimester goes from January to the Easter break.
• The third trimester goes from the Easter break to the end of the activities.

Swapping an activity

Parents can swap an activity to a new one at any time by registering to a new activity and indicating in the process that the new subscription replaces an old one. For the remaining part of the ongoing trimester, one pays the higher subscription price of the two activities. The price is calculated pro-rata the activity weeks.

Cancellations

Each registration can be terminated at any time, but the parents remain liable for the subscription price until the end of the ongoing trimester. In case of cancellation no subsequent swap of activity is possible. 

Modifications

Modifications will no longer be possible. However, you will be able to swap.

Non payment consequences

In cases of non-payment the APEEE reserves the right to suspend services. Subject to the reasoned decision of the budget working group that shall be sent to the parents, the APEEE reserves the right to suspend a child from the extracurricular activities’ service if the corresponding invoice is not paid within the time limit. If there is no response to our second and final reminder, the APEEE will hand over the debtor’s file to our collection agency who will take charge of recovering the sums due. As a last resort, we will request the services of our lawyer.

Refunds policy

Any situation of force majeure which affects the possibility of fulfilling any obligation related to the organisation of activities and/or supervision will be notified immediately by the APEEE to the parents.

The APEEE is not responsible for any delay or failure to organise activities and/or supervision in cases of force majeure. The APEEE Board will be responsible for deciding whether and to what extent any reimbursement could be taken into consideration within the limits of the extracurricular budget surplus for the year.

The APEEE is not in a position to organise a system of refunds in case of absences of either children or their instructors. When an instructor is absent, the APEEE extracurricular activities office will do its best to find a replacement.

Reimbursements in case of child’s sickness can be granted exclusively in case of cancellation due to hospitalisation or serious medical reasons justified with a medical certificate for 1 month or more, as the prices set by the extracurricular activities are calculated to cover the fixed costs (monitors’ salaries, purchase of equipment, bus rental, …). Same procedure applicable to long term (more than two weeks) absence of instructors without replacement.

In the event of a child leaving the EEB2 (except for disciplinary reasons), the family can request reimbursement of the activities by sending an e-mail to periscolaire@woluweparents.org or eve@periscolaire@evereparents.org.