Registration procedure

Terms & Conditions

The APEEE has revised its Terms & Conditions which will be applicable for the 2022-2023 school year. We highly recommend that you carefully read the APEEE’s General Terms and Conditions

Registrations at the Activities and Supervision

Registrations will be open on Sunday 12th June 2022.

  • at 12h for WOLUWE
  • at 14h for EVERE

To register your child/children for one or more activities and/or for supervision, you need to use the Secured Zone.

What to do Before the Registration Period Begins?

Before the Registration period begins, please check that you have all you need and you have read all relevant information:

a) Your login and password

  • If your child is already at school, you should already have your login and password. You can reset your password by using the link “Lost your password?” on the Woluwe or Evere Secured Zone Login page.

    If your child is new to the school, you must first create an account for the Secured Zone Evere or Woluwe by completing the appropriate form (click on the button “New Family” on the Woluwe or Evere Secured Zone Login page). Pay attention to do it in due time before the start of the registration period!

b) Information on the Programme

Please review the programme of any activity you plan to select and take note of the code. The Activities’ Programme can be found in your Secured Portal.

You can sort the activities according to your child’s year and also the day for which you wish to enroll. Some activities might be listed in grey, which means that they are already full. These are the activities where participants follow a programme that runs over a number of years and so are automatically renewed each year, unless they decide not to continue.

For any activity which is full (before the start of the registration periods or during it), you can still decide to register your child on a waiting list (see below point 2).

Please note that the Programme can be subject to changes during the year. The APEEE reserves the right to cancel or modify the programme: new activities might be proposed or certain activities might be cancelled (for example if the minimum number of participants is not reached), or two similar activities might be grouped to reach the minimum number of participants.

If new activities are proposed, the information is published in our Home Page APEEE section “Latest News”.

c) Information on the Payment Rules

The payment rules are published on the page “payments”. If you have any questions concerning the rules, please email our office (WOL) or (EVE).

The APEEE does not provide refunds for activities that are missed.

d) Information on the Calendar

The Activities will start on 19 September 2022. You will find the full calendar here We also invite you to consult the information on payment and cancellation dates.

The APEEE also organises ‘stages’ during the School holidays. Parents will be informed in advance via email and the information will be published on the APEEE website.

e) Information on the Supervision

Please note that the Supervision will start on 06 September 2022.

The APEEE offers different formula for the Supervision. All details are published on the page “Supervision”. Registration to the Supervision is mandatory in certain cases: please check the rules and the procedure on how to authorise other people to pick up your child after the activity/supervision.

f) Rules for the Registration

Registration for available places on Monday, Tuesday, Thursday and Friday is limited to 2 activities per day per child. This does not include any waiting lists you may wish to register your child for. Registrations for activities taking place on Wednesday is limited to 3 activities.

A child cannot be registered for 2 or more activities taking place at the same time on the same day or overlapping (example: the first activity ending at 16:30 and the second one starting at 16:15). This does not apply to waiting list registration.

Individual music lessons starting as of 17:30 are limited to children as of P3.

How to Register?

Once the Registration period opens, you can enter the Secured Zone Evere or Woluwe and select “Subscribe” under the heading “Service Subscription”, then select “Register for a new activity: Registration”.

Please enter the code of the activity chosen. You will be directed to the information page for the activity, which will show the number of places available. Click on “Registration“.

Don’t forget to register for the Supervision if you have to!

Activities listed in grey in the activities programme are already full. You may still register your child for the waiting list for this activity by following the instructions on the web page. You may request your child’s position on the waiting list by sending an e-mail to (WOL) or (EVE).

If your child is on a waiting list and a place becomes available during the year, you will receive an email with the offer and a short deadline for the answer (to accept or reject the proposed post). No reminder will be sent in case of no reply.

Places are offered in the order in which children are registered on the waiting list.

Until when can a registration be done?

You can register for an activity and / or the supervision throughout the year. 

Cancellations and Modifications

Cancellation of an activity can take place all over the year. However, the system does not allow cancellations on the day the activity is to take place (i.e., if your child’s activity takes place on a Tuesday, you can cancel it on Monday or Wednesday). For last-moment changes, please email the APEEE office at (WOL) or (EVE). In case you cancel a registration, please note that it is important that you inform your child’s school teacher as well.

If you would like your child to change from one activity to another, you can cancel his/her registration for the first activity and register for the second one.


Our rules regarding the payment of registered or cancelled activities can be found on the page “payments”. Please note that registrations placed in Waiting List are not invoiced to you until you are offered a place which you accept.