Terms & Conditions

The APEEE has revised its Terms & Conditions. We highly recommend that you carefully read the Terms & Conditions which are available here : General Terms and Conditions.

Subscription

Any pupil using school transport regularly must pay the required annual fee.

The subscription price is set during the first term: as soon as the number of pupils to be transported is known, we can determine the number of buses needed. All parents received a message regarding the prices for the APEEE services for the school year.

The final price for the school year 2024-2025 is 2.365,72€.

Registration Type

The transport office offers two types of subscription, fees are applied as follows, irrespective of the number of journeys per week:

• 100 % of the subscription fee:
  Journey home → school and/or school → home
• 50 % of the subscription fee:
  Journey school → Commission after-school childcare center only

Tickets (max 10 tickets/student/school year)

An occasional bus user must buy a single ticket from the Transport Office for the price of €5.00/journey (with a maximum of 10 tickets per school year). A user is a pupil who uses the bus exceptionally to go to a friend’s house, a doctor, a private teacher, etc., and not someone who regularly takes the bus once a week.

Such tickets may only be issued after checking the number of seats already reserved on the bus in question: if there are no more seats available, unfortunately, we will not be able to provide a ticket.

Billing

Parents who are not employed by the European Institutions

Parents who are not employed by the European Institutions will have to pay the invoices sent out each term by the date specified on the invoice.

Parents who are employed by the European Institutions or who are members of the school staff :

• Parents receiving an education allowance

Officials with the European Institutions and school staff who are entitled to the education allowance (from the 1st primary year onwards) are exempted from the direct payment of the season pass, provided that it is paid by their employer at the appropriate time (per term). We draw your attention to the fact that to receive the education allowance from the European Commission for the transport, both contract and temporary staff, European Commission Official and OSAE whose child attends the primary or secondary school must also fill in each year at the beginning of the academic year a scholar registration for their child(ren) on SYSPER 2.

This does not concern staff whose children attend the kindergarten, who are required to pay for the bus service themselves (see “Parents of children in the kindergarten”).

Note: in case the employment contract with the European institutions is ended or started, parents are requested to inform the APEEE transport office immediately, since as of that moment the parent is either, responsible for paying the invoice or benefits from the allowance.

• Parents not receiving an education allowance

Parents employed by the European Institutions who are not eligible for an education allowance should inform the transport office. They will receive an invoice each term for their child’s subscription to the school bus (see “Parents who are NOT employed by the European Institutions”).

• Parents of pupils in the kindergarten

Bus fees for children attending Kindergarten are always billed directly to the parents each term (see “Parents who are NOT employed by the European Institutions”).

Non-Payment of the Fee

Payment of the invoice by the European Institutions

The European Institutions may pay the amounts due directly to the APEEE. If the Institution concerned fails to make the payment in due time, for whatever reason, the transport office reserves the right to invoice the cost of transport directly to the parents concerned.

Payment of the invoice by the parents

Parents who are debtors expose their children to the risk of exclusion from school buses. Subject to the reasoned decision of the budget working group that shall be sent to the parents, the APEEE reserves the right to exclude a child permanently from the bus service if the corresponding invoice is not paid within the time limit.

If there is no response to our second and final reminder, we hand over the debtor parent’s file to our collection agency, who is responsible for recovering the sums due. As a last resort, we call on the services of our lawyer.

In case of serious financial difficulties, the Social Fund of the APEEE can grant a price reduction for a trimester or for the school year. The form needed to apply for the reduction is available at the Transport Office.

Use without registration or a valid ticket

Regular checks are carried out on the buses to ensure that all users have a valid subscription or are in possession of a valid transport ticket (cf above).

Any pupil using the school bus without a valid bus pass or ticket will be fined. Parents will be notified in writing.

Fines 

• 1 st offence: warning
• 2nd offence: price of the ticket
• 3rd offence: ticket price multiplied by 3
• Subsequent offences: ticket price multiplied by 6