Dear Class Representatives,

Dear Parents,

I hereby have the pleasure to invite you – on behalf of the APEEE Board – to save the date for the Annual General Meeting 2025 (AGM) on Thursday night 9/1/2025 at 19:00 at the Room Alcide de Gasperi (S3), Charlemagne Building, Rue de la Loi 170 in 1000 Brussels.

Please note that an online information session will be organised on the 7th January 2025, from 12:30 to 14:30. Additional details will be sent to all class representatives.

I wish to remind you that participation in the Assembly, as full member of the Association, is one of our duties. We therefore hope for you to be present. If you cannot attend the meeting, please give a proxy to another class representative or Board member, which you can do by filling out the following link: AGM 09/01/2025 – Proxie  by Thursday 2/1/2025 at 23:00 at the latest. Please note that only class representatives who are up to date with their membership fee payments will be able to vote. We encourage you to check your invoices in your Secured Zone.

Each class representative is entitled to have a maximum of 2 proxies in order to elect the Board members and to have a maximum of 3 proxies in order to vote on general matters or resolutions.

At the AGM you will be asked to vote for the election of the new Board members. I would like you to consider the possibility to stand up for this challenging experience, and at the same time to remind all parents in your class that any parent can stand up for election at the Board. We are looking for highly motivated and committed new members. 

All parents, who have paid their contribution fee can apply to become a member of the Board. All candidatures received before 19:00 on 08/01 will be included in the powerpoint presentation shown at the AGM. Parents can stand at the AGM without pre-registration. However, in this case the names will be simply added to the list of the candidates directly on the spot (not on the powerpoint).

You will also be asked to vote on the financial report with the 2023-2024 accounts, the 2024-2025 budget and the activity report 2024 which will be published on the APEEE website along with the resolutions and invitation.

Please note that no paper copies of the activity report or of the financial report will be available at the Annual General Meeting. All documents will be available only on the APEEE website. Also, there will only be interpretation from French to English.

You will also be asked to vote on the resolutions of the Board to the Annual General Meeting.

Should you have any question on the reports or resolution, or any resolution to be presented, please be so kind to send them to our secretariat with reference to the relevant item number of the agenda before 7th January 2025. This is useful in order to be able to prepare well.

Thank you for sending the save the date and information on the AGM to the parents of your class. Please note that all parents are welcome to the meeting, but in the unlikely case of overcrowding,  the class representatives will have priority for seating and entry as voting members.

Please note that registration is mandatory for all parents without a Commission badge through the following link by 2/01/2025 to ensure their information is entered into the EPASS system: Registration to the Annual General Meeting 09/01/2025
 
Thank you for your cooperation. I take this opportunity to wish you and your families a Happy end of the year.

Best regards,

Janis Folkmanis

President of the APEEE Bxl II Evere-Woluwe

Note: this message has been sent to parents on 13/12/2024

IF YOU HAVE NOT RECEIVED THIS EMAIL CONTACT THE APEEE SECRETARIAT : secretariat.apeee@woluweparents.org